OFFICIAL MINUTES
REGULAR PUBLIC MEETING OF THE ELOY FIRE DISTRICT BOARD
August 13, 2018
- Call to order and confirmation of quorum: A meeting of the Board was called to order by Board Chair Brenda Straw at the Eloy Fire District Administration office, located at 4010 N. Toltec Road, Eloy, Arizona at 1800 hours on Monday, August 13, 2018. A quorum was confirmed with four members present: Brenda Straw, Belinda Akes, Toni Lorona Carlson, and Edward Sauceda.
- Pledge of allegiance. Chairman Brenda Straw led the pledge of allegiance.
- Call to the Public: No members of the public addressed the board.
- Consent Agenda:
- A. Minutes of the regularl district meeting on July 9, 2018.
- B. Minutes of the special district meeting on August 8, 2018.
- C. Financial Statements
- D. Approval of Warrants
- Board members reviewed the Minutes, Financial Statements and Warrant List. Fire Chief Kelly Weddle said that the finances were in good shape for July with no tax revenues coming in yet. MOTION made by Toni Lorona Carlson to approve the consent agenda items A,B, C, and D. SECONDED by Brenda Straw. MOTION PASSED (4 Ayes 0 Nays).
- Executive Session
- The Board may vote to go into Executive Session pursuant to A.R.S. Sec 38-431.03(A)(3) for discussion or consultation with an attorney for the District regarding pending appeal of a personnel matter. The attorney may appear in person or telephonically. NOTE: Pursuant to ARS Sec 38-431-01(C), executive sessions are confidential. District Board Attorney Donna Aversa is present telephonically. MOTION made by Toni Lorona Carlson for the board to go into Executive Session. SECONDED by Brenda Straw. MOTION PASSED (4 Ayes, 0 Nays). The Board went into executive session at 1804. Board Member Luis Ybarra has joined the meeting, and there are now five board members present. The regular session resumed at 1823 hours.
- Business
- A. Review, discussion, and possible action on procedure and logistics for handling pending personnel appeal including but not limited to potential for delegation to Office of Administrative Hearings, location, scheduling, procedure for hearing, and related matters. District Board Attorney, Donna Aversa thanked the board for allowing her to appear telephonically. She explained that the board may delegate the pending personnel appeal hearing to the Office of Administrative Hearings who can enter findings, then the board can agree, disagree, or modify the recommendation. MOTION made by Brenda Straw to delegate the hearing of the personnel appeal to the Office of Administrative Hearings, for them to issue findings and recommendations for board decision, and to authorize the Board Chair or Clerk to sign documents for this on behalf of the District. SECONDED by Belinda Akes. MOTION PASSED (5 Ayes 0 Nays).
- Donna Aversa also mentioned that a special board meeting will be needed before the appeal hearing to provide instructions to the Office of Administrative Hearings and to approve a resolution about those instructions.
- Reports and Correspondence
- A. Fire Marshal Report: Fire Marshal Bob Poindexter’s monthly report was presented to the board by Chief Weddle.
- B. Fire Chief Report: Chief Weddle presented his monthly report.
- Future Agenda Items
- IGA with Casa Grande for communications tower use may be on a future agenda.
- Adjournment. The meeting was adjourned at 1840 hours.
